Then later I can go through and process the Inbox tasks in bulk-adding in the detail needed to ensure each task goes to the proper place for handling later.Īlso, if I’m in the middle of a meeting, and I want to add a task but also keep up with the conversation, I just add everything into the Todoist Inbox. Let’s talk a little more about processing emailĪs I mentioned in the previous post, it takes me just 10-15 minutes each day to completely clear my email inbox. Incubate: Rarely do I ever “incubate” anything from my email as described in the GTD Workflow chart.Eliminate: If no action is needed whatsoever, I delete it or file it as appropriate.This was unthinkable for me prior to setting up this system. But for the sake of an example, let’s say I receive an email about a conference I might want to go to but I can’t make it this year for some reason. I would forward that email to my Todoist inbox. Then, as I’m processing my inbox, I would assign this task with the label Reference: Also, rarely do I file things from email. This was a very bad habit I used to have and I now try to avoid getting into this trap. Delegate it: If it’s something I can delegate to a team member, I do that immediately.Do it: If the email is actionable and can be done in less than 2 minutes, I do it immediately.I only file things from email if it’s something I absolutely need (certain attachments, like contracts, conversations that are part of a project that I may need to reference again until the project is complete, etc.). **Here’s the additional tip with this one: For anything I delegate that I don’t want to forget about, I forward it to my Todoist Inbox. When I process my Inbox, I add a label and make sure I include the name of the person I delegated it to in the task. Defer it: For any email that requires action on my part and will take more than two minutes, I forward it to my Todoist Inbox.Then, whenever I meet with a team member, I pull up my list and search by the person’s name so I can check in on anything from that list while I have the chance. When I process the Inbox, I assign the task and label as appropriate.įull disclosure: I do not follow this GTD practice. I’ll admit that I’m not good with the GTD method of blocking off time on my calendar for actionable items. I tried this for a while and found myself getting frustrated.
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